Below are important links that our Hillcrest PTA committee chairs, volunteers, teachers, and staff can utilize when planning our programs and fundraisers.

Tax Exempt Certificate

Our PTA is a not-for-profit organization, in good standing, and is privileged to have a tax-exempt status. This means that anytime a volunteer, chair, co-chair, teacher or staff is purchasing goods or services for a Hillcrest PTA program or fundraiser, when providing a copy of this letter to the vendor NO TAX should be charged. We strongly encourage our volunteers show this letter, either paper copy or from their smart phones at the time of check out to avoid the additional expenses.

Check Requests & Reimbursements

This super simple, eco-friendly form makes getting reimbursed or paying vendors a snap. Just scan the supporting documentation such as receipts, contracts, or agreements, complete the form, attach the file, and submit.  Checks can be cut and hand delivered for vendors or paid through our bank and mailed to your home for a reimbursement. Make sure that you indicate the proper instructions for delivery on the form and provide at least one week notice for payment requests. Attaching receipts directly is preferred, but if you are unable to scan or attach your supporting documents to the online form, please complete, press the submit button and then email the supporting documents to Treasurer@hounddogs.org.

Deposit Voucher

Print this form and complete any time you are submitting fundraising deposits from an event. Click here for more information about the deposit voucher process. Place in a secure envelope and address to the Hillcrest PTA Treasurer. Contact the treasurer at treasurer@hounddogs.org to arrange an exchange.

Building Usage Form

The Building Usage Form should be filled-out and returned to the Hillcrest secretary’s office for approval by the Principal, Mrs. Rzepka. Anytime a program or fundraiser is requesting space within the school or the school grounds this form needs to be completed. The completed form can be hand delivered or emailed to Lisa Reinhart. Please allow adequate time for the request to be approved.

Classroom Counts 2025-26

Do you have flyers to send home? Use this document to make the right amount of copies and sort for classroom teacher mailboxes. This form also has counts for the youngest/only children in each classroom if you only need to send home one piece of collateral per household (if a household has more than one student in the building, it will be sent home with the youngest).